IAFIE-Europe By Law

International Association for Intelligence Education - European chapter
Adopted and approved by IAFIE Board on July 22, 2015.

Article I. Name
The name of the organization shall be the International Association for Intelligence Education - European chapter (hereafter referred to as the Chapter).

Article II. Goals and Purposes
The goal of the Chapter is to serve as a subdivision of IAFIE, furthering the same goals, i.e. advancing research, knowledge and professional development in intelligence education.
Within that goal, the purposes of the Chapter are to:
A. provide a forum for the communication and exchange of ideas and information for those interested in and concerned with intelligence education;
B. advance the intelligence profession by setting standards, building resources, and sharing knowledge in intelligence studies;
C. foster relationships and cultivate cooperation between intelligence professionals in academia, private sector, and governments;
D. develop, disseminate, and promote theory, curriculum, methodologies, techniques, and best practices for pure and applied intelligence; and
E. act as a liaison with other professional organizations and centers of excellence.
The Chapter will abide by IAFIE Bylaws.

Article III. Membership
Members of IAFIE can become members of IAFIE - European Chapter (EuCh).

Article IV. Dues
Membership fees are due to IAFIE. The Board of Directors of the Chapter may establish local dues.

Article V. Board of Directors
A. Composition
The Board of Directors of the Chapter shall be composed of not less than four persons, comprising at least a President, a Vice-President, a Secretary and a Treasurer

B. Board of Director Duties
The Board of Directors shall

  1. supervise the Chapter’s meetings;
  2. communicate to members of the Association regarding matters of importance in intelligence education;
  3. cooperate with international intelligence education efforts;
  4. engage in long-range planning for intelligence education;
  5. support professional development of members of the Association;
  6. recommend sound intelligence practices within affiliated academic, public and private entities;
  7. approve Chapter publications;
  8. recommend research to advance intelligence education;
  9. oversee and review activities of Chapter committees;
  10. act for the members on their behalf between meetings; and
  11. exercise all powers not reserved for others elsewhere in these Bylaws

C. Duties (Specific Members)

  1. President
    The President shall have all duties and responsibilities usually conferred upon a presiding officer, which shall include, but not be limited to:
    • presiding at all regular and special meetings;
    • calling special meetings;
    • representing the organization to the general public and other organizations;
    • appointing ad hoc committees;
    • filling vacancies on the Board in accordance with article V. A; and
    • preparing and forwarding programmatic, management and other recommendations to the full membership. Working with the Treasurer, the President will develop a budget and submit to the Board for approval.
  2. Vice President
    The Vice President shall preside in the absence of the Chair and shall perform duties as assigned by the President.
  3. Secretary
    The Secretary shall keep the minutes of all Board of Directors and Association meetings. (S)he shall keep a membership list.
  4. Treasurer
    The Treasurer shall collect local membership fees, propose and monitor the Chapter’s budget, pay all expenses authorized by the Board and perform any other duties directed by the Board.

D. Board of Director Elections

  1. Time of Occurrence Elections will occur on a bi-annual basis to commence in 2016.
  2. In General Elections to the Board of Directors will occur by secret ballot in person, or by other means, including electronic. All voting members are eligible to vote in Board of Director elections. The Board will be elected by a plurality of those members voting.
  3. Eligibility for Office Those individuals who have been members of the Chapter for more than one year shall be eligible for nomination to office.
  4. Mechanisms of Electoral Process Ballots will be prepared and sent to the membership in sufficient time to provide at least three weeks from the date of sending to the final date of acceptance of completed ballots prior to the annual meeting. Members shall be able to vote in person at the annual meeting or by absentee voting via mail, fax, email or website.

E. Vacancies
Vacancies on the Board of Directors caused by resignation, death, or removal shall be temporarily filled by the Chair of the Board of Directors in consultation with the Board.

F. Resignations
Members of the Board of Directors may resign at any time.

G. Board Augmentation
The President may appoint at-large Board members to augment needed skills and experience. The appointments must be approved by a majority of the Board.

H. Meetings
The Board shall meet at least once each year. Special meetings shall be called at the request of two voting members of the Board.

I. Quorum
A quorum of the Board of Directors shall consist of a majority of the elected members.

Article VI. Meetings
A. Annual Meeting

  1. The Chapter shall have responsibility for conducting an annual meeting to serve its members and others interested in intelligence education. The time and place will be determined by the Board of Directors. The Board shall seek advice from the members regarding place and time for subsequent annual meetings.
  2. Notice of the annual meeting shall be sent to all members at least 120 days before said meeting.

B. Business Meeting

  1. A business meeting of the entire membership shall be conducted in conjunction with the annual meeting.
  2. Agenda items as determined by the Board of Directors in advance of the annual meeting shall be prepared and made available to the membership in sufficient time to allow 30 days of consideration prior to the date of the annual meeting.
  3. Voting on issues may be accomplished either through the website, fax, mail, or in person at the annual meeting. Voting shall be conducted by the members of the board.

C. Special and Additional Meetings
Special or additional meetings of the Association shall be called by the Board of Directors.

Article VII. Committees
A. Standing and ad hoc Committees
All full members of the Association shall be eligible to serve on standing and ad hoc committees. Each committee will be chaired by a member of the Board of Directors specifically elected by the Association membership for that position. If a vacancy occurs on a standing or ad hoc committee, the President of the Board of Directors is empowered to appoint a replacement.

B. Committee Recommendations
All recommendations of the Committees shall be forwarded to the Board of Directors for appropriate action and disposition.

C. Voting Members
Voting members shall have the right to raise other issues at the annual meeting.

Article VIII. Finances
A. Financial Reports
The Treasurer, in conjunction with the President of the Association, shall prepare a proposed budget for the Association and present it to the Board of Directors for review and approval prior to the annual business meeting. The budget as approved by the Board of Directors shall be presented by the Treasurer to the membership at the annual business meeting along with an income statement for the previous year.

B. Revenues

  1. Dues: The Board of Directors shall determine membership dues and other fees.
  2. Other Revenues: The Board of Directors is empowered to solicit revenue sources other than dues such as institutional support from foundations, individuals, businesses, and meeting revenues.

C. Fiscal Year
The fiscal year of the Association shall be January 1 to December 31.

Article IX. Limitations
In line with IAFIE this Chapter shall be non-profit, non-partisan and non-political. The Association shall work only toward the objectives stated in Article II of these bylaws. The Association will take no partisan action or commit its members to any position except those pertaining to intelligence education..

Article X. Amendments
Amendments to these bylaws shall be proposed by any full member at the annual meeting of the Association and adopted by a majority of votes cast by full members of the Association in any mail ballot authorized by the Board of Directors, provided that notification of the proposed changes shall be posted no later than thirty days in advance of the Chapter's Business Meeting.